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DPW Purchasing Data Agent

Company: Burning Man
Location: Reno
Posted on: March 20, 2023

Job Description:

JOB SUMMARYThis position will serve as support to the Purchasing Team by performing data entry and reconciliation. The candidate will need to have a strong proficiency with Google Suite (Gmail, Drive, Sheets and Docs), Microsoft Office (Word and Excel) and basic knowledge of the macOS operating system. - -This temporary, ineligible for benefits role is: -

From July - September: - Full-Time, - Non-Exempt, based Gerlach, NV . - -The deadline to apply for this role is 5:00 pm Pacific on April 6, 2023. -DUTIES & ESSENTIAL JOB FUNCTIONSDocumentation / Administrative Support (80%)
Review Purchase Orders for accuracy.Enter and verify data in the purchasing software (Procurify). This includes item prices, quantities, tracking numbers, delivery dates, and other supporting documents (receipts, tracking info, proof of delivery).Ensure proper documentation by reviewing purchase orders (POs) for deficiencies, making appropriate changes, and when necessary returning incomplete documents to the Purchasing and Receiving team for resolution.Digitize and upload paper documentation (packaging slips, statements, invoices, etc.) to GoogleDrive.Maintain thorough record keeping and notes via Procurify, Asana & Google Drive including sharing documents, receipts, invoices, and quotes.Assist with reconciliation of requests, purchase orders, receipts, and general accounting items and the preparation of any reports or documents as required.Take responsibility to ensure that all new and updated documentation meets the standards as outlined by management.
Advanced user of Google products (Gmail, Docs, Sheets, Drive), Microsoft Word and Excel. Learn, use, and routinely update any online tools, applications and documents, proactively asking clarifying questions to smooth any process or system as needed.Maintain consistent organization and tidiness in the work environment and in the handling of important information (ie, tracking inventory tools and materials, crew data, goals and timelines, payroll, etc.)Personnel Support/ Leadership (15%)
Tactfully manage, reassign and redirect workflow using education, empowerment, and delegation when appropriate or necessary, monitoring team morale and setting manageable work expectations.Effectively manage own time, individuals, and the efforts of the team as a whole to create an environment of accountability, collaboration, and flexibility of focus in the crew.Attend, host and support crew attendance to relevant Meetings and maintain related correspondence; timely updates, email correspondence and departmental communications. -Monitor personal well-being, be aware of work expectations while also setting realistic boundaries, and proactively address any concerns with management.
Commit to improving and updating Standard Operating Procedures (SOP) for this role.Support the Purchasing and Receiving management and teams.Other Functions and Responsibilities (5%)
Prepare written feedback for DPW Management describing the successes of the season, areas in need of improvement and suggestions with the purpose of improved overall efficiency for the next year; Submit an end-of-season EMBER Report.Work with the Team to plan and execute LNT and Waste disposal plans for all relevant operations.Ability to adjust and implement COVID protocols as directedParticipate in (Manager) Meetings when requested and maintain related correspondence.Be familiar with, understand and act in accordance with Burning Man's staff policies, protocols and behavioral standards.Monitor personal well-being by setting realistic goals and managing self-care while proactively addressing any concerns with management.Perform other duties as required
Documentation - Assists in the creation, publishing, and maintenance of process documentation related to their assigned duties.Knowledge sharing - Helps acculturate and educate junior staff in Burning Man culture and business processes.Training development - Collaborates with the education team to develop training materials in their area of expertise, as requested.Learning - Pursues ongoing learning in their area of expertise, working to stay current on emergent knowledge, skills, and processes. -QUALIFICATIONS -Required
Clear, service-oriented and respectful communication, verbally and written; Able to evaluate, tailor style and patiently respond to needs for support.Experience with two-way radio communication with the ability to maintain professionalism on air.Operates with a high level of behavioral integrity and discretion of sensitive information; maintains tidiness in work ethics and the work environment, and remains calm and focused under pressure.Proficient at navigating digital and online technology; Able to proactively engage in advanced learning, clarifying conversations, teach and effectively update existing online applications, tools, systems, spreadsheets, and documents.Expert in handling data entry with an attention for accuracy; highly organized, able to prioritize, and motivated with the ability to adhere to a strict schedule.Capable of working in an extreme environment including drastic temperature changes, high winds, poor air quality and low to no visibility at times.Ability to temporarily relocate for work at the Burning Man event held in Gerlach, Nevada.Preferred -
It is helpful if the candidate has previously been to Burning Man and/or is familiar with its culture.Note: If you have gained the necessary experience to succeed in this role and have acquired this experience in other ways, we encourage you to apply and share all relevant experience in your application. -REQUIRED LICENSES/CERTIFICATIONS
Valid driver's license and a good driving record -COMPENSATIONIndividual compensation decisions are dependent on a variety of factors, including prior experience and geographical location. The anticipated rate for this position:
From July - September is $15.00 to $17.00 per hour. -PHYSICAL REQUIREMENTS/WORK ENVIRONMENT
Off-playa: - Work is primarily sedentary in nature, no special demands are required.On-playa: - Work is primarily sedentary but will also include the need to find and meet with department representatives who may not be in the vicinity therefore this could include walking or using some form of transportation. - Some of the work will be in outside weather conditions and will be exposed to fumes or airborne particles as well as possible extremes in temperature.


  • Burning Man Project celebrates the importance of creating a diverse environment and enthusiastically encourages Black, Indigenous, Peoples of Color, LGBTQIA+, Immigrant, women, and people with disabilities, of all ages, to apply.
  • Burning Man Project provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
  • Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
  • Notice for Remote Opportunities: Burning Man Project is currently able to hire remote employees living/working in the following states: AZ, CA, CO, FL, ID, LA, MA, MI, MT, NC, NM, NV, NY, OR, TX, UT, VA, WA, WI. Working hours for all positions are based in Pacific Time.
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Keywords: Burning Man, Reno , DPW Purchasing Data Agent, Sales , Reno, Nevada

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