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NSHE Specialist 1 - Admissions and Records

Company: Western Nevada College
Location: Carson City
Posted on: March 16, 2023

Job Description:

Thank you for your interest in employment with our institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

  • Once you start the application process, you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
  • Required attachments are listed below on the posting. Your application will not be considered without the required attachments. If you need assistance or have questions regarding the application process, please contact:

    Human Resources
    (775) 445-4237
    2201 West College Parkway
    Carson City, NV 89703

    Job Description

    Western Nevada College is recruiting for a NSHE Specialist 1. The ideal candidate will serve as the back-up for the Director and enforce, clarify, revise, and establish policy and procedures to maintain institutional integrity; research and resolve issues; produce and maintain training manuals for PeopleSoft; train staff; manage budgets and prepare reports; process travel claims. This role will oversee records management; audit files; provide support to faculty for class and grade rosters, class schedules, and class course permissions; evaluate, determine, and post transfer credit rules; provide leadership for day-to-day operations.

    The NSHE Specialist 1 will supervise work-study, and temporary employees; prepare evaluations; ensure FERPA regulations are followed; assist students with questions regarding enrollment, registration, and other Admissions & Records functions. Additionally, this position will provide technical assistance troubleshooting technical difficulties for staff and students and test and troubleshoot new procedures, modifications, and upgrades. Applicants must have excellent technical skills, be detailed orientated, and be able to manage multiple tasks.

    Additional duties and responsibilities of this roles are as follows:
    • Manage A&R budgets and prepare reports.
    • Provide efficient services to students, the college community, and public.
    • Consult faculty and students to clarify responsibility of student versus instructor.
    • Research, compare, and/or evaluate NSHE and other college policies and procedures when revising or recommending policies at WNC.
    • Maintain and organize policy and procedure and business process guides.
    • Communicate changes to staff and the college community.
    • Develop, and revise office forms as needed.
    • Approve, deny, request additional documents, analyze signature, verify information and place hold on student records when paperwork or documents are not complete or have inaccuracies.
    • Process all department travel claims, adhering to college and NSHE travel regulations.
    • Work with NSHE to clear up duplicate student records and duplicate Social Security Numbers.
    • Notify NSHE when duplicate records are found. Represent WNC in state meetings regarding duplicate records.
    • Test and troubleshoot new procedures, modifications, and bundle upgrades in the test environment in PeopleSoft. Recommend changes and/or new business processes.
    • Receive data error reports and correct errors. Notify and train staff of errors to prevent future mistakes.
    • Provide support to Faculty for class and grade rosters, class schedule and class and course permissions.
    • Evaluate, determine, and post transfer credit rules.
    • Post credit to transcripts for High School Tech Prep students. Process grade changes and challenge exams.
    • Process repeat adjustments, academic renewals, and refund exceptions.
    • Create and post grade rosters for dynamically dated classes.
    • Create fast track and dual enrollment grade reports for distribution to staff and high school personnel.
    • Provide degree and enrollment reports to the National Student Clearinghouse on a bi-weekly basis.
    • Among other duties as assigned. Required Qualifications

      Bachelor's degree from an accredited college or university and one (1) year of relevant experience; OR graduation from high school or equivalent education and three (3) years of program support experience equivalent to an Administrative Assistant III in Nevada state service which included applying complex laws and regulations, composing written materials and maintaining records; OR an equivalent combination of education and experience as described above.

      Preferred Qualifications
      • Experience working in a higher education setting
      • Experience with PeopleSoft Student and Workday HR Financial Information System
      • Experience with TES (college source database to research course descriptions)
      • Experience with OnBase (database housing all scanned student records/documents)
      • Experience with academic advising and transfer credit evaluation


        The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.

        Compensation Grade

        Grade 31 (Entry, Step 1 $20.97/hr - Step 05 $24.81/hr)

        To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01. In classified service, salary is in Grade and Step. The Grade is determined when the position was created. The Step is determined based on the Nevada Administrative Code.

        Classified Benefits

        PERS retirement plan, health insurance options that include dental and vision, life insurance, long-term disability, annual and sick leave, along with other benefits. Classified Benefits

        Classified Staff Grant-In-Aid Benefit

        For more information about the Classified Staff Grant-In-Aid Benefit, please visit: Policy 4-3-8: Classified Tuition Reimbursement - Western Nevada College (

        Classified Employee Family Opportunity Program

        Additionally, we offer a Classified Family Grant-in-Aid for spouses, domestic partners, and dependents of classified employees (working at least a 50% full-time equivalent).

        For more information, please visit: Policy 4-3-9: Classified Family Grant-in-Aid - Western Nevada College (


        Full-Time Equivalent

        Required Attachment(s)

        Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at

        Attach the following attachment(s) to your application

        Resume/CV - (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

        Cover Letter - (required)

        Contact Information for Three Supervisory References - (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

        Transcripts - (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.

        Veteran Interview Consideration - (optional) - To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).

        This posting is open until filled

        Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

        Posting Close Date

        Note to Applicant

        Newly hired faculty must assure that their official transcript is sent by the degree granting institution(s) to Western Nevada College, Human Resources Office within 30 calendar days from the effective date of employment.

        Academic degrees must have been awarded by regionally accredited institutions.

        Employment is contingent on the completion of appropriate background verification, which may include criminal history, credit history, sex and violent offender registry, education verification, licensure, and employment history to be administered by the Western Nevada College Human Resources office.

Keywords: Western Nevada College, Reno , NSHE Specialist 1 - Admissions and Records, Other , Carson City, Nevada

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