This is an FLSA non-exempt, part-time position, not to exceed
1,039 work hours between July 1st and June 30th each year.
Employees in this position will perform a variety of clerical
duties for the Carson City Human Resources Department. Duties
include but are not limited to, data entry and retrieval, filing,
typing, records storage, records management, the creation of a
monthly newsletter and the creation of other correspondence and
reports. This position requires the ability to maintain
confidentiality and provide excellent customer service.
Please note: The hours for this position are 1:00 p.m. to 5:00
p.m. Monday through Friday.
This recruitment will remain open until recruitment needs are
satisfied. Individuals are encouraged to apply immediately, as
hiring may occur early in the recruiting process. Recruitment will
close without notice when a sufficient number of applications are
received or a hiring decision has been made.
Examples of Duties
This class specification lists the major duties and requirements
of the job and is not all-inclusive. Incumbent(s) may be expected
to perform job-related duties other than those contained in this
document and may be required to have specific job-related knowledge
- Greetand assist visitors with routine matters.
- Answertelephone, route calls, and take and relay messages.
- Respondto requests for information.
- Type,proofread, and distribute correspondence, forms and
- Enterand retrieve information from an automated data
- Maintainand update filing and/or records systems, mailing
lists, and other specialized record keeping information.
- Maintainand monitor office and/or specialized supplies and
- Reviewall work for accuracy and completeness.
- Maintain confidentiality of all information.
- Photocopy, collate, and distribute reports and documents.
- Sortand disseminate mail to appropriate staff and office.
- Prepare and distribute a monthly newsletter.
- Prepare correspondence and reports.
- Operate a variety of office equipment, i.e. computer, fax,
copier, folding machine, postage machine, etc.
To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. The requirements listed
below are representative of the knowledge, skill, and/or ability
Education and Experience:
Equivalent to a High School education or GED; AND two (2) years
of clerical experience; OR an equivalent combination of education,
training and experience as determined by Human Resources.
REQUIRED CERTIFICATES, LICENSES, AND REGISTRATIONS:
- Generaloffice practices and procedures.
- Chronological,alphabetical, and numerical filing
- Dataentry and verification procedures.
- Microsoft Excel, Word and PowerPoint
- Answertelephones and take accurate messages.
- Proofreaddocuments for accuracy and completeness.
- Maintainconfidentiality of information.
- Operate a variety of office equipment including personal
computers, fax machines, photocopiers, scanners, postage meters,
- Communicateeffectively, both verbally and in writing.
- Readand follow instructions.
- Establishand maintain interpersonal and cooperative
- Provide excellent customer service.
SUPERVISION RECEIVED AND EXERCISED:
Under General Supervision - Incumbents at this level are given
assignments and objectives that are governed by specifically
outlined work methods and a sequence of steps, which are explained
in general terms. The responsibility for achieving the work
objectives, however, rests with a superior. Immediate supervision
is not consistent, but checks are integrated into work processes
and/or reviews are frequent enough to ensure compliance with
PHYSICAL DEMANDS & WORKING ENVIRONMENT:
The physical demands described herein are representative of
those that must be met by an employee to successfully perform the
essential functions of the job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
Mobility to work in a typical office setting, use standard
office equipment and stamina to sit and/or stand for extended
periods of time; strength to lift and carry up to 20 pounds; vision
to read printed materials; and hearing and speech to communicate in
person or over the telephone; exposure to traffic conditions and
external environment when traveling from one office to another.
CONDITIONS OF EMPLOYMENT:
- Continuedemployment is contingent upon all required licenses
and certificates beingmaintained in active status without
suspension or revocation.
- Any Cityemployee may be required to stay at or return to work
during emergenciesto perform duties specific to this classification
or to perform otherduties as requested in an assigned response
position. This may requireworking a non-traditional work schedule
or working outside normal assignedduties during the incident and/or
- Employees maybe required to complete Incident Command System
training as a condition ofcontinuing employment.
- New employees are required to submit to a fingerprint based
background investigation which cost the new employee $56.25 and a
drug screen which costs $36.50. Employment is contingent upon
passing the background and the drug screen.
- Carson City participates in E-Verify and will provide the
Social Security Administration (SSA) and, if necessary, the
Department of Homeland security (DHS), with information from each
applicant's Form I-9 to confirm work authorization. All candidates
who are offered employment with Carson City must complete Section 1
of the Form I-9 along with the required proof of their right to
work in the United States and proof of their identity prior to
starting employment. Please be prepared to provide required
documentation as soon as possible after the job offer is made. For
additional information regarding acceptable documents for this
purpose, please contact Human Resources at 775.887.2103 or go to
the U.S. Citizenship and Immigration Services web page at
- Carson City is an Equal Opportunity Employer.