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Clerical Hourly (Human Resources)

Company: City of Carson City, NV
Location: Carson City
Posted on: May 3, 2021

Job Description:

Description

This is an FLSA non-exempt, part-time position, not to exceed 1,039 work hours between July 1st and June 30th each year. Employees in this position will perform a variety of clerical duties for the Carson City Human Resources Department. Duties include but are not limited to, data entry and retrieval, filing, typing, records storage, records management, the creation of a monthly newsletter and the creation of other correspondence and reports. This position requires the ability to maintain confidentiality and provide excellent customer service.

Please note: The hours for this position are 1:00 p.m. to 5:00 p.m. Monday through Friday.

This recruitment will remain open until recruitment needs are satisfied. Individuals are encouraged to apply immediately, as hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Examples of Duties

This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

  • Greetand assist visitors with routine matters.
  • Answertelephone, route calls, and take and relay messages.
  • Respondto requests for information.
  • Type,proofread, and distribute correspondence, forms and reports.
  • Enterand retrieve information from an automated data system.
  • Maintainand update filing and/or records systems, mailing lists, and other specialized record keeping information.
  • Maintainand monitor office and/or specialized supplies and related equipment.
  • Reviewall work for accuracy and completeness.
  • Maintain confidentiality of all information.
  • Photocopy, collate, and distribute reports and documents.
  • Sortand disseminate mail to appropriate staff and office.
  • Prepare and distribute a monthly newsletter.
  • Prepare correspondence and reports.
  • Operate a variety of office equipment, i.e. computer, fax, copier, folding machine, postage machine, etc.

Typical Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience:

Equivalent to a High School education or GED; AND two (2) years of clerical experience; OR an equivalent combination of education, training and experience as determined by Human Resources.

REQUIRED CERTIFICATES, LICENSES, AND REGISTRATIONS:

  • None

Knowledge of:

  • Generaloffice practices and procedures.
  • Chronological,alphabetical, and numerical filing procedures.
  • Dataentry and verification procedures.
  • Proofreadingprocedures
  • Microsoft Excel, Word and PowerPoint

Ability to:

  • Answertelephones and take accurate messages.
  • Proofreaddocuments for accuracy and completeness.
  • Maintainconfidentiality of information.
  • Operate a variety of office equipment including personal computers, fax machines, photocopiers, scanners, postage meters, and calculators.
  • Communicateeffectively, both verbally and in writing.
  • Readand follow instructions.
  • Establishand maintain interpersonal and cooperative relationships.
  • Provide excellent customer service.

SUPERVISION RECEIVED AND EXERCISED:

Under General Supervision - Incumbents at this level are given assignments and objectives that are governed by specifically outlined work methods and a sequence of steps, which are explained in general terms. The responsibility for achieving the work objectives, however, rests with a superior. Immediate supervision is not consistent, but checks are integrated into work processes and/or reviews are frequent enough to ensure compliance with instructions.

PHYSICAL DEMANDS & WORKING ENVIRONMENT:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in a typical office setting, use standard office equipment and stamina to sit and/or stand for extended periods of time; strength to lift and carry up to 20 pounds; vision to read printed materials; and hearing and speech to communicate in person or over the telephone; exposure to traffic conditions and external environment when traveling from one office to another.

Supplemental Information

CONDITIONS OF EMPLOYMENT:

  • Continuedemployment is contingent upon all required licenses and certificates beingmaintained in active status without suspension or revocation.
  • Any Cityemployee may be required to stay at or return to work during emergenciesto perform duties specific to this classification or to perform otherduties as requested in an assigned response position. This may requireworking a non-traditional work schedule or working outside normal assignedduties during the incident and/or emergency.
  • Employees maybe required to complete Incident Command System training as a condition ofcontinuing employment.
  • New employees are required to submit to a fingerprint based background investigation which cost the new employee $56.25 and a drug screen which costs $36.50. Employment is contingent upon passing the background and the drug screen.
  • Carson City participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland security (DHS), with information from each applicant's Form I-9 to confirm work authorization. All candidates who are offered employment with Carson City must complete Section 1 of the Form I-9 along with the required proof of their right to work in the United States and proof of their identity prior to starting employment. Please be prepared to provide required documentation as soon as possible after the job offer is made. For additional information regarding acceptable documents for this purpose, please contact Human Resources at 775.887.2103 or go to the U.S. Citizenship and Immigration Services web page at www.ucis.gov.
  • Carson City is an Equal Opportunity Employer.

Keywords: City of Carson City, NV, Reno , Clerical Hourly (Human Resources), Other , Carson City, Nevada

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