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Executive Assistant

Company: LOGIC Commercial Real Estate
Location: Reno
Posted on: April 10, 2021

Job Description:

POSITION SUMMARY: LOGIC Commercial Real Estate is looking to hire an individual to work as an Executive Assistant supporting an industry broker team. In this role, the ideal candidate will maintain and support the senior broker team's business of commercial sales and leasing by organizing all business operations and procedures while providing support and assistance where necessary with the highest level of confidentiality. This position requires a high level of awareness, communication, dedication, and trustworthiness.
MAJOR DUTIES AND RESPONSIBILITIES:

  • Be a self-starter with strong organizational skills, acute attention to detail, and the ability to efficiently manage the completion of several tasks and projects with high-level direction while maintaining confidentiality with sensitive materials
  • Assist with operational management and organization of the broker's overall business including prospecting, escrows, commission collection, reporting, performance tracking, maintaining files and records for listings, closings, and business licensing
  • Manage all meeting schedules, networking events, calendar invitations, etc.
  • Develop systems, procedures, and protocols that promote collaboration which include identifying a platform for information sharing & updating
  • Display extremely organized behavior and a thoughtful approach to maximizing tasks and tracking team's activity and opportunities
  • Subscription management and user maintenance for property listing systems including but not limited to RealNex, LoopNet, and CoStar
  • Assist with the creation and updating of all marketing materials (brochures, flyers, offering memorandums, pitch books, tours, maps, property photos, etc.) related to new and existing opportunities through coordination with the internal marketing department
  • Prepare and edit correspondence, reports, presentations including drafts of all Letters of Intent (LOI's), Listing Agreements, Representation Agreements, and coordinate the processing of all documentation related to the transaction process
  • Ability to conduct market research and manage projects as directed by Senior Brokers to develop opportunities and relationships with potential buyers, sellers, developers, and tenants within the market
  • As requested, aid in the leasing and sales of all opportunities including property tours, negotiations, deal management, etc. Dependent on licensing status. MINIMUM REQUIREMENTS: Education:
    • Bachelor's degree a plus Work Experience:
      • 2+ years Real Estate office experience
      • Nevada Real Estate License - not a prerequisite but must be willing to get license should the role evolve into assisting in duties that require licensing
        COMPUTER / TECHNICAL SKILLS / JOB SPECIFIC SKILLS:
        • Strong organizational skills; detail-oriented; ability to multi-task
        • Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and MAC OS
        • Ability to maintain confidential information
        • Strong interpersonal skills and ability to work well with a variety of different individuals both inside and outside of the company
        • Proven record of providing excellent internal and external customer service
        • Excellent oral and written communications skills - friendly & professional through email & phone
        • Must be self-motivated, a self-starter, and have a positive attitude
        • Ability to focus and follow through to project completion
        • Ability to set priorities, and operate in a dynamic, fast-paced environment
          PHYSICAL / ADDITIONAL REQUIREMENTS: Employee's responsibilities are that of light work: Exerting up to 20 pounds of force occasionally, and/or up-to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects in addition to primarily sedentary work. The employee must be comfortable working in a cubicle with limited working space for long hours with the ability to remain seated at the computer terminal for extended periods. The position can be high-stress and extremely fast-paced. Ability to handle directives, assess situations, enter into dialogue, and complete tasks. Must be able to communicate verbally and understand English; bilingual a plus. Physical activity: The employee is required to perform the following activity for this position: (1) Standing, (2) Moving about to accomplish tasks or moving from one work site to another, (3) Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling, (4) Expressing or exchanging ideas by means of the spoken word those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly, (5) Perceiving the nature of sounds at normal speaking levels with or without correction and the ability to receive detailed information through oral communication, and (6) Substantial, repetitive movements (motions) of the wrists, hands, and/or fingers. Visual Acuity: The employee is required to have close visual acuity to perform activities such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); and/or using measurement devices. The employee is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned or to make general observations of facilities or structures. Working Conditions: The position requires activities occurring both inside and outside the office environment. When outside, the employee may be subject to extreme heat with temperatures above 100 degrees for periods of more than one hour. Employees may be affected by other environmental conditions, such as wind and desert climate when working outdoors.
          LOGIC Commercial Real Estate LOGIC is a full-service firm specializing in Brokerage, Property Management, Capital Markets, and Receivership Services to provide comprehensive solutions, support, and value for our clients. Based in Las Vegas, Nevada, our dedicated team of talented professionals utilizes our unique platform to provide exceptional service and consulting for businesses, developers, and investors. LOGIC is an EEO/AA employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Keywords: LOGIC Commercial Real Estate, Reno , Executive Assistant, Other , Reno, Nevada

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