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Executive Senior Assistant

Company: Gainwell Technologies
Location: Reno
Posted on: January 11, 2021

Job Description:

Job Description:Responsibilities* Completes a broad variety of administrative tasks, including managing an extremely active calendar of appointments for multiple stakeholders, preparing and delivering confidential correspondences, and responding to internal, external and customer requests timely.* Uses current office applications and technologies to create and edit a variety of presentations, reports, documents and correspondence.* Provides a bridge for smooth communication between internal and external partners as well as our customers; builds relationships to gain trust and support.* Keeps team well informed of upcoming commitments and responsibilities, following up appropriately, and helping to keep a pulse on existing or potential issues.* Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion.* Supports other members of functional staff as needed to establish a network of coverage.* Coordinates meetings, prepares agendas, performs set up for web-based meetings, organizes pre-meeting materials/information, and takes minutes. Tracks follow-up items for various meetings.* On occasion may be asked to work outside of standard working hours, as needed.* Other duties as may be assigned, including special projects.Qualifications* Bachelors degree or equivalent experience* 2 \u2013 4 years of progressive administrative support experience* Must have excellent time management skills and ability to multi-task and prioritize work* Must have excellent written and verbal communication skills* Must have strong organizational, planning, time management and follow-up skills* High attention to detail* Proficient in Microsoft Office* Experience in Microsoft Teams, Planner and Flow a plus* Ability to work independently without close supervision* Ability to handle highly confidential information* Ability to coordinate activities and tasks including meeting strict deadlines* Ability to take and transcribe formal meeting minutes* Ability to research and resolve issues within the scope of the position* Ability to communicate with all levels of customer and business unit management* Ability to analyze problems and develop solutions* Ability to work in a fast-paced environment* Strong cooperative team player, ability to be flexible and adapt to a changing environment

Keywords: Gainwell Technologies, Reno , Executive Senior Assistant, Other , Reno, Nevada

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