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Executive Admin

Company: Confidential Company
Location: Reno
Posted on: September 13, 2019

Job Description:

Seeking Executive Admin to support Executives who work between Reno and San Francisco Bay AreaMinimally available M-F as needed and possibly weekends, if open--Field: Biotechnology--Job Responsibilities--Act as partner, facilitator and liaison for the Sr. Leadership TeamProactively manage calendars for Sr. Leadership, practice sound judgment for prioritizing executive's timeCoordinate domestic and international travelProactively prioritize commitments, from internal meetings to external events and personal commitmentsPlan, coordinate and ensure the Sr. Leadership's schedule is followed and respectedActively monitor Sr. Leadership email inbox -- keeping it organized and flagging high priority itemsPlan and coordinate meetings while considering logistical and budget requirementsCoordinate obtaining signatures for NDA and MNDA agreementsAssist in the preparation of documents and slide deck presentationReview and edit documents and presentationsPrioritize and manage multiple projects simultaneously, following through on issues quickly and thoroughlyTake appropriate follow up actions as necessary with little guidanceLiaison with outside consultants, prepare Sr. Leadership for speaking events, press events, and all other media activitiesEnsure and maintain confidentiality of all appropriate communications and documentationOrganize and maintain all processes used by Sr. Leadership, including but not limited to business files, partner/contact lists, and needed publicationsBuild and maintain internal cross-functional relationships and partner with other functional areas to support a rapidly growing organizationPerform any and all other tasks that facilitate Sr. Leadership's ability to effectively lead the companyHave fun at work and help others to do the same----QualificationsMinimum of 7-10 years' experience assisting high level leaders; Experience supporting C-level executives preferredBachelor's degree is a plusExtensive experience in efficiently multi-tasking between business partners and prioritiesHigh level of proficiency with Microsoft Office Suite, Google Suite, and other technology tools such as virtual meetings, teleconferencing, and various presentation and organizational softwareDemonstrates the ability to achieve high-performance goals and meet deadlines in a fast-paced environmentStrong organizational and problem-solving skillsExpert level written and communication skillsDemonstrated ability to relate well with all levels of management and peersExcellent calendar management skills, including the coordination of complex executive meetingsFlexibility to perform job duties outside of normal business hoursProven ability to handle confidential information with discretionHighly adaptable to competing demandsA positive can-do attitude; Sense of humor is highly valued - provided by Dice

Keywords: Confidential Company, Reno , Executive Admin, IT / Software / Systems , Reno, Nevada

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