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Administrative Assistant 3 - Associate Dean Support

Company: University of Nevada, Reno
Location: Reno
Posted on: March 16, 2023

Job Description:

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or . For UNR Med professional job postings, please contact the Office of Professional Recruitment at (775) 784-6778.Job DescriptionThe University of Nevada, Reno School of Medicine is recruiting for an Administrative Assistant 3 to provide executive support to the Associate Dean of Medical Education. This position provides the exciting opportunity to contribute to the fast-paced, dynamic, professional environment surrounding the curricular operations of the M.D. program. Interfacing with associate deans, faculty, and staff, job duties include but are not limited to:

  • Manage the leader's calendar to schedule appointments and engagements; Timely response required within 48 business hours to meeting requests
  • Maintain current knowledge of issues, problems, situations and activities of special interest to the leader regarding the organization and its programs
    • Maintain professionalism in a fast-paced, often changing daily schedule, and lead all interactions (in person, email, virtual meetings) with professionalism and understanding you represent the unit and the expectations of professionalism in the MD program
    • Resolve administrative questions and issues not requiring the personal attention of the leader; act in an administrative liaison capacity in conferring with managers and representatives of other schools and organizations
    • Ensure agendas, background information, minutes and other pertinent materials are prepared and distributed; maintain official minutes and records of assigned meetings
    • Manage assigned budget(s) and plan, coordinate annual budget preparation, provide regular reports to the Associate Dean
    • Purchase supplies; complete account reconciliation and accounting processes in specified timeframes
      • Conduct research and provide information, reports and recommendations
      • Plan and organize events including sourcing locations, catering, teleconferencing, and other amenities and supplies and document organization. Examples include employee retreats, special educational sessions, and high-stakes accreditation preparation meetings.
      • Make travel arrangements for Associate Dean, guest speakers, and othersRequired QualificationsGraduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above.ScheduleThe typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.Compensation GradeGrade 27 (Entry, Step 01 $17.80/hr - Step 04 $20.11/hr)In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate's qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.To view the classified compensation schedules, please visit: . Select Salary schedule, PP01.For more information, visit the Perks of PERSClassified Employees are enrolled in The Public Employees' Retirement System of Nevada (PERS) upon hire. The PERS retirement plan is beyond compare. Please visit the Benefit Estimator for more information."I'm so thankful that I followed the path that lead me to a PERS retirement.I was able to retire at age 60 with a paycheck close to my full salary. I watched the solid performance of PERS funds for 25 years. Even in times of a poor economy, PERS kept it together! I'm completely secure and confident that my retirement will always be there for me." - Robin F.Perks of Working at UNR
        • Health insurance options including dental and vision -
        • Life insurance, generous annual and sick leave -
        • E. L. Wiegand Fitness Center offers an annual or semester membership and family membership options.
        • Reno is proud to be a University town! Many local businesses offer discounts to WolfCard holders
        • supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.
        • Several Diversity Committees and Affinity Groups focusing on campus-wide diversity initiatives to ensure we are working to create a diverse and welcoming campus climate.
        • Staff Employees' Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate. Classified Staff Grants-In-Aid BenefitFor more information about the Classified Staff Grant-In-Aid Benefit, please visit: Classified Employee Family Opportunity ProgramAdditionally, we offer a Classified Employee Family Opportunity Program for spouses, domestic partners, and dependents of classified employees (working at least a 50% full-time equivalent). For more information, please visit: Department InformationExemptNoFull-Time Equivalent100.0%Required Attachment(s)Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to review of applications, please contact the candidate helpdesk at .Attach the following attachment(s) to your application Resume/CV - (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.Cover Letter - (optional)Contact Information for Three Supervisory References - (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.Transcripts - (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.Veteran Interview Consideration - (optional) - To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).This posting is open until filledQualified individuals are encouraged to apply immediately. This search will close without notice when a sufficient number of applications are received or a hiring decision has been made.Posting Close DateNote to ApplicantA background check will be conducted on the candidate(s) selected for hire. HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member's first day of employment. References will be contacted at the appropriate phase of the recruitment process.Applicants hired on a federal contract may be subject to E-Verify. As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks. For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment. Schedules are subject to change based on organizational needs.University of Nevada, Reno School of Medicine

Keywords: University of Nevada, Reno, Reno , Administrative Assistant 3 - Associate Dean Support, Administration, Clerical , Reno, Nevada

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