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Administrative Assistant & Data Entry Clerk

Company: R Construction
Location: Reno
Posted on: June 23, 2022

Job Description:

Job DescriptionJob Responsibilities:Maintain multiple databases by entering new and updated customer and vendor informationPrepares source data for computer entry by compiling and sorting information.Light bookkeeping duties assigned to start and will grow with the duration of employmentProcesses customer and account source documents by reviewing data for deficienciesResolves deficiencies by using standard procedures or returning incomplete documents to the team leader for resolutionMaintains data entry requirements by following data program techniques and proceduresPurges files to eliminate duplication of dataSecures information by completing database backupsMaintains operations by following policies and procedures and reporting needed changesContributes to team effort by accomplishing related results as neededReceive and process invoices for payment and update invoice details accordinglyPerform related tasks like ordering office supplies, filing documents, keeping up with office supply inventory, and preparing relevant reports as neededAct as the point of contact among executives, employees, clients, and other external partnersManage information flow in a timely and accurate mannerManage President and Leadership Team Group Calendar and set up meetingsTrack daily expenses and prepare weekly, monthly, or quarterly reportsFormat information for internal and external communication - memos, emails, presentations, reportsScreen and direct phone calls and distribute correspondenceAnswer and respond to phone calls, communicate messages and information to the executivePrioritize emails and respond when necessaryMatch and enter Accounts Payable into QuickbooksResearch and prepare safety talksMaintain filing systemsSubcontractor managementRenew job postings as neededRenew licenses and permitsRun errandsMaintain USA Locates data fileSkills / Qualifications:High school diploma or general education degree (GED) requiredKnowledge of Quickbooks preferred2 years of data entry experience or related office experienceExcellent MS Office knowledgeWork experience as an Executive Assistant, Personal Assistant, or similar roleExcellent verbal and written communications skillsComfortable with office equipment including a computer, telephone, scanner, calculator, and photocopierOutstanding organizational and time management skillsStrong computer skills (typing, data entry, computer software, and program knowledge)Attention to detailDiscretion and confidentialityAbility to think analytically and multitaskTeam playerCan-do attitudeMotivatedTo Apply: DescriptionWe are a well-established, smaller General Engineering Construction Company doing business in Northern Nevada with our office in Reno, NV. We specialize in underground utility installation and maintenance with a growing annual volume of $5M+.

Keywords: R Construction, Reno , Administrative Assistant & Data Entry Clerk, Administration, Clerical , Reno, Nevada

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