Administrative Assistant & Data Entry Clerk
Company: R Construction
Location: Reno
Posted on: June 23, 2022
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Job Description:
Job DescriptionJob Responsibilities:Maintain multiple databases
by entering new and updated customer and vendor informationPrepares
source data for computer entry by compiling and sorting
information.Light bookkeeping duties assigned to start and will
grow with the duration of employmentProcesses customer and account
source documents by reviewing data for deficienciesResolves
deficiencies by using standard procedures or returning incomplete
documents to the team leader for resolutionMaintains data entry
requirements by following data program techniques and
proceduresPurges files to eliminate duplication of dataSecures
information by completing database backupsMaintains operations by
following policies and procedures and reporting needed
changesContributes to team effort by accomplishing related results
as neededReceive and process invoices for payment and update
invoice details accordinglyPerform related tasks like ordering
office supplies, filing documents, keeping up with office supply
inventory, and preparing relevant reports as neededAct as the point
of contact among executives, employees, clients, and other external
partnersManage information flow in a timely and accurate
mannerManage President and Leadership Team Group Calendar and set
up meetingsTrack daily expenses and prepare weekly, monthly, or
quarterly reportsFormat information for internal and external
communication - memos, emails, presentations, reportsScreen and
direct phone calls and distribute correspondenceAnswer and respond
to phone calls, communicate messages and information to the
executivePrioritize emails and respond when necessaryMatch and
enter Accounts Payable into QuickbooksResearch and prepare safety
talksMaintain filing systemsSubcontractor managementRenew job
postings as neededRenew licenses and permitsRun errandsMaintain USA
Locates data fileSkills / Qualifications:High school diploma or
general education degree (GED) requiredKnowledge of Quickbooks
preferred2 years of data entry experience or related office
experienceExcellent MS Office knowledgeWork experience as an
Executive Assistant, Personal Assistant, or similar roleExcellent
verbal and written communications skillsComfortable with office
equipment including a computer, telephone, scanner, calculator, and
photocopierOutstanding organizational and time management
skillsStrong computer skills (typing, data entry, computer
software, and program knowledge)Attention to detailDiscretion and
confidentialityAbility to think analytically and multitaskTeam
playerCan-do attitudeMotivatedTo Apply: DescriptionWe are a
well-established, smaller General Engineering Construction Company
doing business in Northern Nevada with our office in Reno, NV. We
specialize in underground utility installation and maintenance with
a growing annual volume of $5M+.
Keywords: R Construction, Reno , Administrative Assistant & Data Entry Clerk, Administration, Clerical , Reno, Nevada
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