Grants Administrator
Company: City of Reno
Location: Reno
Posted on: April 24, 2024
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Job Description:
Grants Administrator
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Class Title
Grants Administrator
Class Code
5352
Salary
$87,048.00 - $114,025.60 Annually
Definition
Benefits
Classification Description Summary
Under general direction, administers, plans, and organizes the
City's grant and fund development program, including identifying
strategic funding needs and potential federal, state, local and
private funding sources; maximizes the use of federal and state
grant funding opportunities through effective coordination of
activities between City departments and shared use of existing
in-house resources; and compiles, prepares, and maintains
accounting files/records including grant applications and award
documents, ensures reporting is completed correctly, and
reimbursements are requested timely.
Essential Functions
The following duties are typical for this classification.
Incumbents may not perform all of the listed duties and/or may be
required to perform additional or different duties from those set
forth below to address business needs and changing business
practices.
Plan and coordinate assigned activities of the City's federal and
state grant programs.
Research foundation databases and grant application publications
and websites for application and funding opportunities; attend
meetings and conferences to keep abreast of changes that affect
compliance; communicate updates and changes citywide.
Develop and modify grant-related policies, procedures, and systems;
provide technical guidance and oversight to departments utilizing
grants.
Coordinate and participate in the development and implementation of
goals, objectives, policies, and priorities for assigned programs;
recommend and administer policies and procedures. Develop and
implement long range and short-term City-wide grant and fund
development plans that align with and support the City's goals,
objectives and priorities.
Provide central coordination and serve as a clearinghouse for grant
and fund development activities, including researching and
maintaining current information on available federal, state, local
and private funding sources and their respective compliance
requirements; conceptualize linkages between available funding
sources and City needs; and regularly communicate this information
to operating departments. Monitor adherence to federal, state, and
local laws, regulations, and policies in the implementation of
programs by City departments and sub-recipients; implement
corrective actions when necessary. Maintain city-wide project
tracking systems to ensure the timely preparation of grant
applications and department implementation of grant requirements,
including the submission of staff reports for City Council
acceptance of grants and donations.
Work with departments to promote shared use of existing in-house
resources and provide technical guidance, assistance and training
to City staff in the development of applications and administration
of grant funded programs. Collaborate with staff to identify
opportunities to support mutually beneficial activities and
programs. Plan, direct, coordinate, and review the work plan of
staff responsible for implementing approved projects under various
funding sources; assign work activities, projects, and programs;
review and evaluate work products, methods, and procedures; meet
with staff to identify and resolve problems.
Plan for and coordinate grant reporting processes with City
departments by reviewing required gran performance reports to
granting agencies; review grant closeout materials.
Ensure compliance with conditions of grants by assisting with the
coordination of agreements; contracts, expenses, activities, and
federal and state regulations.
Coordinate with program managers to participate with the
administration of the assigned budget by monitoring expenditures
and revenues and determining allowable and unallowable activities
and expenses.
Monitor and balance grant accounts; may verify availability of
funds and/or collaborate on the classification of expenditures.
Monitor and maintain grant module tracking system to ensure timely
preparation of grant applications and implementation of grant
requirements.
Prepare and analyze fiscal reports, statements, and schedules;
prepare budget, mid-year and year-end reports; ensure timely
preparation and submission of reimbursement requests and various
reports as required.
Coordinate and prepare grant information for annual audit as
required, including the annual preparation of the Schedule of
Expenditures of Federal Awards (SEFA).
Represent the City at meetings with community representatives and
non-profit agencies seeking grants and provide training and
technical assistance in preparing grant applications.
Provide responsible staff assistance to the City's departments, the
City Council, and external parties to allow informed decisions and
actions related to community and economic development funding and
programs; make presentations to elected officials, appointed
bodies, and others regarding program models and service needs.
Respond to inquiries from City departments, private citizens, and
others.
Prepare and present staff reports to the City Council regarding
grant activities; including a year-end compilation summarizing
City-wide grant activities and accomplishments.
Develop and implement programs for grant administration including
group participation, meetings with City Council and committees, and
various other functions.
Perform related duties as required.
Minimum Qualifications
The following generally describes the knowledge and ability
required to enter the job and/or be learned within a short period
of time in order to successfully perform the assigned duties.
Knowledge of :
Grants management and pertinent federal, state, and local laws and
regulations.
Federal, state, and county regulations pertaining to grant
programs.
Governmental accounting principles and procedures and their
application to a variety of transactions.
Municipal budget, accounting, and finance practices and
procedures.
Operational characteristics, services, and activities of federally
funded community resources programs.
Principles and practices of public administration including the
organization, and functions of municipal government.
Principles and practices of municipal budget preparation and
administration.
General accounting procedures, principles and practices.
Current social, political, and economic trends and operating
challenges of municipal government.
Principles and practices of program development and
administration.
Program planning, management and evaluation.
Methods and techniques of research, statistical analysis, and
report presentations.
Advanced principles of business letter writing and report
preparation.
Principles and applications of critical thinking and analysis.
Office procedures, methods, and equipment including computers and
applicable software applications such as word processing,
spreadsheets, and databases.
Ability to :
Effectively represent the City's objectives, policies, and
procedures.
Oversee and participate in the management of comprehensive federal
and state grant funded projects.
Oversee administration of various federal, state, and local grant
funds.
Coordinate and participate in the development of grant
applications.
Coordinate and participate in the preparation of grant compliance
reports.
Administer program budget and monitor budget accounts.
Prepare clear and concise reports, professional correspondence, and
presentations.
Handle multiple demands and priorities simultaneously.
Interpret and apply federal, state, and local policies, laws, and
regulations.
Deal constructively with conflict and develop consensus.
Make effective presentations to the City Council, top management,
and/or public groups.
Respond to requests and inquiries from the general public.
Work in a team based environment to achieve common goals.
Coordinate multiple projects and complex tasks simultaneously.
Meet the physical requirements to safely and effectively perform
the assigned duties.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with the
public, staff, volunteers, and representatives of outside
agencies.
Education and Experience Guidelines - Any combination of education
and experience that would likely provide the required knowledge and
abilities is qualifying. A typical way to obtain the knowledge and
abilities would be:
Education/Training :
A Bachelor's degree from an accredited college or university with
major course work in public administration, business
administration, industrial relations, or a related field.
Experience :
Five years of progressively responsible experience in state or
local government relations, supplemented by grant development or
foundation management experience.
Supplemental Information
physical demands and WORKING ENVIRONMENT
The conditions herein are representative of those that must be met
by an employee to successfully perform the essential functions of
this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential job
functions.
Environment: Work is performed primarily in a standard office
setting with some travel from site to site to attend meetings;
irregular work hours in the performance of duties in emergency
situations; extensive public contact.
Physical: Primary functions require sufficient physical ability and
mobility to work in an office setting; to stand or sit for
prolonged periods of time; to occasionally stoop, bend, kneel,
crouch, reach, and twist; to lift, carry, push, and/or pull light
to moderate amounts of weight; to operate office equipment
requiring repetitive hand movement and fine coordination including
use of a computer keyboard; and to verbally communicate to exchange
information.
Other Requirements
Mid-Management
B30
Last Update:11/2021
JD 07/2020
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(http://www.reno.gov/government/departments/human-resources/benefits)
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Keywords: City of Reno, Reno , Grants Administrator, Accounting, Auditing , Reno, Nevada
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