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Part Time Executive Assistant

Company: Grant Thornton LLP
Location: Reno
Posted on: March 25, 2020

Job Description:

Grant Thornton is collaborative, entrepreneurial and on the move. As part of a dynamic global organization of 47,000 people serving clients in more than 140 countries, we have the agility and focus it takes to be a leader.We are committed to capitalizing on our strengths and serving dynamic organizations that share our values and drive. Our global values of collaboration, leadership, excellence, agility, respect and responsibility guide our behaviors and fuel our ambitionto be the firm that makes a difference, every day.Our Internal Client Service (ICS) workforce is the backbone of Grant Thornton, enabling us to provide the capabilities and expertise that clients demand to help them become high-performance businesses. ICS employees are based in all of our offices and provide valuable services to our client-facing personnel. The responsive and innovative approaches our ICS people apply to providing thought leadership, knowledge management, and stewardship have all had a positive impact on the firms ability to deliver the Grant Thornton Experience for Our People.The people in our ICS workforce play a leading role in our strategic and operational programs, acting as the agents of change within Grant Thornton itself. They work in a wide range of functional areas including: administrative, human resources, marketing and sales, accounting and finance, legal, information technology, facilities and services, purchasing, strategic learning, and must continually evolve to meet the ever-changing demands of the marketplace to achieve higher performance both for ourselves and for our clients.Grant Thornton is seeking anExecutive Assistantto join its Workplace Solutions (WPS) team. The Executive Assistant provides administrative support to Partners, Principals and Managing Directors (PPMDs) as described below and also acts as an alternate for other designated EAs, in their absence. The Executive Assistant will report to his/her WPS Supervisor or Manager.RESPONSIBILITIES:

  • Provide superior, diversified administrative support to 6 or more partners, principals and managing directors, executing independent decisions with minimal to no supervision. This includes: intense calendar management and scheduling, entry of time into firm system, completing expense reports and expense reconciliation with solid knowledge of firm policies and coordination of conferences, meetings, trainings and special events.
  • Manage Microsoft Office extensively to format and quality check professional documents including letters, memos, proposals, presentations and spreadsheets (both internal and client facing), while having a firm understanding of Grant Thorntons marketing branding and guidance.
  • Perform data entry related tasks associated with: relationship and independence checks, client acceptance procedures, and Customer Relationship Management (CRM).
  • Collaborate with the firms corporate travel management company to coordinate international and domestic travel arrangements, in accordance with firm policies.
  • Proactively be aware of and understand Continuing Professional Education (CPE) requirements.
  • Bind, copy, scan, and obtain signatures on documents, as needed.
  • Demonstrate advanced skill with firm technology, conference room audio-visual equipment, and firm issued mobile devices. Have strong knowledge of firms Technology & Transformation structure and processes along with the ability to escalate issues accordingly.
  • Maintain a solid knowledge of firm information governance and record retention policies.
  • Develop solid understanding and seek training on firm tools such as SharePoint, Canvas (intranet), oneView (CRM), Concur (travel management), Chrome River (expense reporting), CMS (financial) and Insight (reporting).
  • Build relationships within local office and across WPS; collaborate with other WPS team members (i.e. mailroom/production, concierge services).
  • Anticipate and prioritize customer service needs/administrative needs and deliver high quality service and results.
  • Understand the firms service lines, industries and client engagement structure in order to work effectively with stakeholders and clients.
  • Communicate effectively and professionally with all levels of client personnel and client service personnel.
  • Serve as a team player and display an interest in becoming a subject matter expert in subjects of interest. Participate in relevant firm sponsored training and seek out training as appropriate.
    • *
      • High school degree or equivalent required, Bachelors Degree preferred.
      • Five to seven years of administrative support experience in a corporate or professional services environment.
      • Advanced skill level with Microsoft applications including Outlook, Word, Excel, Visio, PowerPoint and Office 365.
      • Must have experience supporting multiple executives.
      • Ability to prioritize multiple assignments, effectively manage conflicting priorities and have excellent time management skills.
      • Ability to take initiative, be self-directed and results-oriented.
      • Superb attention to detail and organizational skills. Dedication to completing projects in a timely manner.
      • Ability to work in a fast paced, quickly changing environment with a proactive sense of urgency.
      • Ability to work with sensitive information and maintain privacy and confidentiality of all documents.
      • Ability to communicate clearly, verbally and in writing.
      • Ability to obtain and maintain firm independence and abide by firm ethics requirements.Benefits:Grant Thornton LLP promotes a nationally recognized culture of health and offers an extensive array of benefits to meet individual lifestyles. For a complete list of benefits, please visitwww.gt.com.Founded in Chicago in 1924, Grant Thornton LLP (Grant Thornton) is the U.S. member firm of Grant Thornton International Ltd., one of the worlds leading organizations of independent audit, tax and advisory firms. Grant Thornton has revenues in excess of $1.7 billion and operates 59 offices, with more than 590 partners and 8,500 employees in the United States and at our Shared Services Center in Bangalore, India.Grant Thornton works with a broad range of publicly- and privately-held companies, government agencies, financial institutions, and civic and religious organizations. Core industries served include consumer and industrial products, financial services, not-for-profit, private equity, and technology. Grant Thornton focuses on serving dynamic organizations that pursue growth holistically whether through revenue improvement, leadership, mission fulfillment or innovation.It is Grant Thorntons policy to promote equal employment opportunities. All personnel decisions, including, but not limited to, recruiting, hiring, training, promotion, compensation, benefits and termination, are made without regard to race, creed, color, religion, national origin, sex, age, marital status, sexual orientation, gender identity, citizenship status, veteran status, disability or any other characteristic protected by applicable federal, state or local law.Title: Part Time Executive Assistant Location: Nevada-Reno Requisition ID: 046364

Keywords: Grant Thornton LLP, Reno , Part Time Executive Assistant, Accounting, Auditing , Reno, Nevada

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